Step 1: Record a new product disposition

In the dashboard select “record new product disposition” icon

Step 2: Enter information

Fill in required (*) and applicable fields.

• The “Exception” drop-down selection will only show those exception numbers which are able to be selected.  
• The system will automatically assign a disposition number that links to the exception number, simply adding _”PD01” on the end.

Step 3: Enter product affected information & Sublotting parcels of product

Selecting the green icon “Add All Affected Products” pulls all the product listed under the exception.

You can also select the “Add” icon to manually add product. This selection can also be made if you are wanting to add another line in to sublot product, as such in the case of having multiple disposition options against parcels of products.

To sublot tick the sub lot box and click “Add”. 

Enter applicable information for disposal method and justification.

Note: you can pull down the text windows to make them larger

Documents and Notes:

As per the raising exception procedure, this is an optional field to attach/import any supporting information such as risk assessments, investigation notes, photos, disposal evidence etc.

Select “Add”, then “browse” adding any additional information as context.

Step 4: PD submission to Verifier and additional notes

If you select the “Save” button, this will save the PD to your dashboard (status “new”), allowing you to go back and amend it at any stage.  In this instance, the PD has not yet been sent to the AsureQuality AP (Accountable Person) for the site.

Selecting the “Submit” button, this will send an email notification to the AsureQuality AP that a PD has been submitted by the Operator and will move it into showing as “AP Review” under the Process Step column.  

You can select the “Amend” button at the bottom right of the screen allowing you to make changes.

Email:

If you need to contact the Verifier about the exception or PD, you can use the system email functionality, this way all communication is captured within the system.  This is the preferred method of contact.

Next steps:

The verifier of the PD will now review and process the PD and will either do one of the following (as the Operator you will be notified via email of these):

-    Accept the PD submission and send for peer review. Then notify MPI and operator of PD outcome.

-    Request further information from the Operator.

-    Decline the PD with reasoning.